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Offboarding users in Microsoft 365 involves more than just blocking sign-ins; there’s a hidden complication that many overlook. Disabled accounts tied to groups hinder group management by inflating group sizes, making it harder to track active members and maintain compliance with access policies. To maintain a secure and streamlined environment, regularly…
4 min read
Microsoft Teams’ guest access feature is a game-changer for cross-organizational collaboration, allowing external users to participate in your organization’s teams. While external collaboration in teams enhances productivity, it also requires regular monitoring to ensure sensitive information is not compromised. Knowing teams having external user access is vital for maintaining security and…
5 min read
Managing distribution lists (DLs) in Microsoft 365 is a key responsibility for admins, especially when external users are involved. Distribution Groups with external users simplify collaboration by enabling organizations to easily send emails and updates with clients and other external stakeholders. However, this transparency comes with the responsibility of ensuring sensitive information isn’t…
4 min read
Shared mailboxes in Microsoft 365 are essential for organizational communications, enabling multiple users to access a single mailbox. Commonly used for functions such as support, reception desks or a Catch-All mailbox, they provide flexibility and efficiency. Shared mailboxes don’t usually require Exchange license unless features like archiving, storage over 50…
5 min read
SharePoint and OneDrive folders are essential for keeping organizational data structured and accessible. They facilitate smooth project collaboration and serve as key repositories for various tasks in the organization. With the appropriate permissions, users can create, edit, or delete folders to align with their needs. For admins, it’s crucial to…
6 min read
Managing enterprise applications in Microsoft Entra can be challenging, especially when you need to identify the owners of multiple apps. Without a clear view of app owners, it becomes difficult for admins to delegate ownership and ensure accountability. In this blog, we will explore the methods available to retrieve enterprise applications…
7 min read
Microsoft offers various group types, such as security groups, Microsoft 365 groups, distribution groups, mail-enabled security groups, and dynamic distribution groups. Except for Microsoft 365 groups, other group types can be nested, meaning one group can be added as a member of another. This nesting creates a more organized and…
5 min read
Date Loss Prevention (DLP) policies in Microsoft 365 form the backbone of data security in any organization. However, without regular auditing, even the best DLP policies may fall short. By regularly auditing DLP-detected messages, admins can ensure incidents are detected early, reducing the response time needed to address potential security…
7 min read
Shared mailboxes let multiple users manage emails, making them ideal for customer support, sales inquiries, or as a Catch-All mailbox for emails sent to nonexistent addresses. However, due to the shared access, monitoring activities is crucial to prevent misuse. To enhance security and reduce the risk of unauthorized access, it’s…
4 min read
Nowadays, admins prefer assigning licenses via groups to cut down on manual errors and save time. However, effective license management is crucial to optimize license costs. You can use the Microsoft 365 admin center or PowerShell to track groups that auto-assign licenses. To identify group-based license assignments in the Microsoft 365 admin…
4 min read