Effectively managing Microsoft 365 mailbox storage is essential for maintaining optimal email performance and user satisfaction. When the mailbox storage quota is exceeded, it can lead to various problems, including delivery failures, slow performance, and increased storage costs. Traditionally, admins rely on the Mailbox usage report in Microsoft 365…
5 min read
Email serves as a fundamental communication tool, offering flexibility for handling emails and coordinating communication. Organizations often use email forwarding to avoid missing important conversations during users’ absence, to distribute workload, etc. This includes forwarding to external domains, which introduces potential risks. Unmonitored email forwarding can lead to data breaches,…
7 min read
Emails are a crucial part of daily communication, but the protocol used to send them, SMTP, isn’t very secure by default. SMTP relies on public DNS to find where to send emails, which can be spoofed or intercepted. To improve security, TLS Authentication (TLSA) is used with SMTP for securing emails. However,…
4 min read
Email signatures in Microsoft Outlook play a critical role in maintaining your company’s branding and compliance, as they are automatically added to each message sent. Although these signatures can be configured organization-wide or customized for individual users, the possibility for users to override these settings could affect your brand’s consistency…
6 min read
Microsoft 365 distribution lists are a handy way to send emails to a large group of people. But over time, projects end, teams restructure, and employees move on. What happens to the corresponding distribution lists (DL)? If these distribution lists remain untouched, they become inactive. They clog up your directory,…
5 min read
Email signatures in Microsoft Outlook, configured by either admins or users and are automatically added to every new message sent from Outlook. These can be standardized across the organization or customized for each user, depending on the organization’s policy. However, users have the option to override these defaults and create…
8 min read
An admin needs to verify mailbox folder permission in Exchange Online to avoid confidential data breaches. Managing mailbox folder permission helps to find any suspicious access given to crucial mailbox folders that might cause severe security issues. Microsoft 365 admin center has no way to find folder permission levels, which makes…
6 min read
As an admin, monitoring Exchange Online mailbox folder insights is essential to find out the item count and the folder size of all mailboxes, optimizing storage management. As the Microsoft 365 admin center doesn’t provide information about mailbox folder size details, admins need to go with any third-party tool or PowerShell. Let’s…
5 min read
As technology evolves, so do the tactics of cyber threats. In line with the efforts to protect users’ data in Exchange Online, Microsoft announced a significant change: the retirement of Basic authentication for Client Submission (SMTP AUTH) by September 2025! 📅. After this time, applications and devices will be required to…
3 min read
Microsoft Outlook is the most popular email and calendar application used in the business world today. However, while most users have gotten the hang of basic features, not everyone knows how to get the most out of it. For example, do you know how to set up email signatures for…
4 min read