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In organizations, SharePoint lists are essential for organizing and managing various data, from tracking tasks to managing customer information and inventory. These lists not only streamline collaboration but also ensure that data is easily accessible and well-structured. However, as these lists expand over time, monitoring the number of list items becomes…
6 min read
Nowadays, many organizations are shifting towards group-based licensing to simplify Microsoft 365 license management and reduce redundancy. This approach assigns licenses to users automatically based on their group membership, making it easier to manage large number of users. However, problems arise if a user is assigned the same license both…
5 min read
As an administrator, you might occasionally create user accounts in Microsoft 365 without immediately assigning licenses. This could be for reasons such as testing, future use, or managing external users. However, there may be times when you need to quickly allocate licenses to these unlicensed users, such as when new…
5 min read
Nowadays, security is paramount and multifactor authentication (MFA) stands as a critical line of defense in protecting sensitive information within Microsoft 365 environments. As organizations increasingly adopt to configure MFA, it becomes essential for administrators to monitor the authentication methods registered by users. Understanding the types of MFA methods in…
6 min read
SharePoint’s storage can be quite complex to manage. Once you set storage limits for your SharePoint site, it’s essential to monitor how much space each file and folder is using. Without regular monitoring, you risk running out of storage, which can force your SharePoint site into read-only mode if large…
6 min read
Every M365 user is not just part of Microsoft 365 groups alone —they also belong to directory(admin) roles & administrative units (AU) in Microsoft Entra ID. However, with so many interconnected parts to consider, it’s easy to get lost in the details! Knowing where a user belongs is crucial for…
6 min read
Users are given access to files in the organization for various purposes, such as project collaboration, documents sharing, and accessing necessary resources for their roles. Based on the permissions granted, users can perform actions on files and folders such as deletion, download, modifying, and more. While it is essential to provide file…
6 min read
Effectively managing Microsoft 365 mailbox storage is essential for maintaining optimal email performance and user satisfaction. When the mailbox storage quota is exceeded, it can lead to various problems, including delivery failures, slow performance, and increased storage costs. Traditionally, admins rely on the Mailbox usage report in Microsoft 365…
5 min read
Email serves as a fundamental communication tool, offering flexibility for handling emails and coordinating communication. Organizations often use email forwarding to avoid missing important conversations during users’ absence, to distribute workload, etc. This includes forwarding to external domains, which introduces potential risks. Unmonitored email forwarding can lead to data breaches,…
7 min read
When users share files and folders in SharePoint, a shareable link is created which has permissions to the item. One of the primary link types is the Anyone Link. These links grant access to anyone with the link, without requiring authentication. You can set an expiry date for anyone links…
5 min read