Summary: Limited Access in SharePoint Online is an automatically assigned permission that allows users to access a specifically shared file or folder without granting full site visibility. It is system-managed, cannot be customized, and appears when item-level permissions are created. Understanding it is essential for effective permission governance. When you…
10 min read
Summary: Microsoft Teams usage reporting enables administrators to monitor team activity, engagement levels, and external access to maintain governance and security. While the Microsoft 365 admin center, Teams admin center, and PowerShell provide reporting options, they come with limitations in automation and deep visibility. Using automated PowerShell scripts helps streamline…
7 min read
Summary: When reviewing a risky application, admins must decide whether to temporarily block access to the app or disable it across all tenants. This post outlines two ways to block user access (deactivation and disable user sign-ins to apps), with step-by-step actions and bulk operations. It explains the differences between…
12 min read
External collaboration in Microsoft Teams is essential but managing it is often where the real headache begins. Until now, key controls like external and guest access and B2B collaboration were scattered across multiple pages in Entra and Teams admin center. 😓 So, when a client can’t access a Teams channel,…
8 min read
If you work with SharePoint Online long enough, you quickly realize that creating a site is the easy part. The real challenge begins after the site is live, when content needs to stay relevant, and constantly updated. Users ask for announcements on the homepage; HR needs policy updates, holiday lists; executives expect key documents like guidelines, or…
8 min read
Microsoft 365 users are frequently targeted by attacks such as anonymous IP sign-ins, unfamiliar sign-in properties, and password compromise. When such activity is detected, users are flagged as risky. Admins can review and take actions like risk remediation, dismissal, confirm compromise, or block the account. To streamline risk remediation, Microsoft introduced the Require risk remediation option in Conditional…
3 min read
As we move into 2026, it’s the perfect time to look back at the Microsoft 365 admin blogs that created the most impact over the past year. This curated roundup brings together a diverse range of topics, from key Microsoft 365 security updates to in-depth explorations of newly released features. …
10 min read
Employees often access work apps like Teams, Outlook, and SharePoint from their personal laptops, phones, and tablets. While this improves productivity, it also raises a critical question: How can you trust personal devices with organizational data? Without proper visibility and control, unmanaged BYOD access can quickly become a security risk.…
9 min read
Microsoft 365 retention policies and eDiscovery holds are critical for compliance and regulatory requirements. They ensure that organizational data remains protected, preserved, and auditable for the required duration. However, in certain situations, such as security incidents, privacy obligations, or accidental data exposure, admins must permanently remove specific content without waiting for retention periods to expire. In such…
9 min read
Managing organizational data at scale requires a balance between automation and control. While auto-apply retention labels in Microsoft 365 help administrators efficiently classify and manage large volumes of SharePoint, OneDrive, and Exchange Online content, they also introduce risk when deletion is automated. A retention label with a delete action can…
9 min read