Anonymous links give users an easy way to share files and folders in SharePoint Online with anyone. However, for admins, these links often create blind spots. They allow unauthenticated access and may remain active long after they’re no longer needed. Without regular reviews, they can quietly increase the risk of…
7 min read
Organizations with frequent staff changes face significant challenges when managing their user accounts. The constant cycle of onboarding and offboarding Microsoft 365 users requires attentive administration. In such environments, the ability to get Entra users gives admins a comprehensive view of users’ account status, license allocation, and more. This visibility…
7 min read
In the ever-expanding tech era, team channels are one of the most widely used features for collaboration among groups of users in Microsoft Teams. They streamline communication, centralize discussions, and most importantly, facilitate seamless file sharing across teams in Microsoft Teams. Files from SharePoint, OneDrive, and local devices can be…
6 min read
Each project in an organization follows a lifecycle, including start, execution, and completion. However, even after a project ends, the corresponding team often remains in the execution phase, leading to a growing number of inactive teams in Microsoft Teams. Without proper Microsoft Teams lifecycle management, these unused teams can clutter…
6 min read
With multiple users having access to Microsoft 365 shared mailboxes, the risk of important emails disappearing is a real challenge. A single missing email can disrupt client interactions or halt progress in collaborative projects. Therefore, this blog will show you how to monitor shared mailbox email deletion to identify who…
6 min read
How many distribution groups do we actually need? Why do I have 200 distribution groups when we only have 50 employees? As an admin, if you’ve encountered these questions, you’ve likely noticed that distribution lists tend to accumulate over time. This often results in redundant groups, outdated memberships, and overlooked…
7 min read
Imagine spending your afternoon sifting through dozens of app registrations in Entra ID to determine which ones are still active, and which are relics from past projects. As an admin, you know that applications use certificates and secrets for app registrations to securely authenticate—but many of these credentials persist even…
7 min read
Offboarding users in Microsoft 365 involves more than just blocking sign-ins; there’s a hidden complication that many overlook. Disabled accounts tied to groups hinder group management by inflating group sizes, making it harder to track active members and maintain compliance with access policies. To maintain a secure and streamlined environment, regularly…
5 min read
Microsoft offers various group types, such as security groups, Microsoft 365 groups, distribution groups, mail-enabled security groups, and dynamic distribution groups. Except for Microsoft 365 groups, other group types can be nested, meaning one group can be added as a member of another. This nesting creates a more organized and…
5 min read
Every M365 user is not just part of Microsoft 365 groups alone —they also belong to directory(admin) roles & administrative units (AU) in Microsoft Entra ID. However, with so many interconnected parts to consider, it’s easy to get lost in the details! Knowing where a user belongs is crucial for…
6 min read