Managing permissions is one of the key aspects of maintaining a secure and well-organized SharePoint Online environment. Whether you’re managing a small organization or a large enterprise, the way you structure access directly affects how information is protected, shared, and governed. Properly configured permissions let users access the content they…
8 min read
You’ve spent hours configuring SharePoint permissions, setting up sensitivity labels, and deploying DLP policies to protect your organization’s data within Microsoft 365. But here’s the problem: the moment a user downloads a file, all those controls vanish. The file becomes a free agent— copied to USB drives, shared via personal email, stored on unmanaged devices – completely outside your governance.😶 This…
8 min read
In SharePoint, it’s common for files to move from one folder or library to another as teams reorganize their content. But each time a file is moved, its URL changes, and anyone using the old link ends up with a broken one. This often leads to confusion and repeated link sharing. Another similar…
7 min read
SharePoint permissions are complicated in their own way. A common challenge is trying to share a file or folder, only to see the ‘sharing is limited on this item’ message pop up. It leaves us wondering what’s really happening behind the scenes. Most of the time, it comes down to…
3 min read
Employees often spend too much time searching for files, chasing approvals, or trying to figure out where the latest company updates are posted. For example, a new employee joining the marketing team may need to email multiple colleagues just to gather policies, project files, and training materials. This fragmented approach…
10 min read
In our earlier blog we explored how to export all sharing links to track and audit file sharing across your SharePoint Online environment. The post helped admins identify various link types, spot risky shares, and gain visibility into shared content across sites. After receiving several requests from our readers, we’re…
10 min read
Businesses relying on Microsoft 365 often share files and folders in SharePoint Online to collaborate with internal and external stakeholders. Users create different types of sharing links depending on how much access they want to give others. Over time, these links can become difficult to track, increasing the risk of…
9 min read
Anonymous links give users an easy way to share files and folders in SharePoint Online with anyone. However, for admins, these links often create blind spots. They allow unauthenticated access and may remain active long after they’re no longer needed. Without regular reviews, they can quietly increase the risk of…
8 min read
A SharePoint site is a centralized platform that enables you to organize documents in different ways, share resources, collaborate on projects, and streamline communication across teams. In certain scenarios, such as when launching new initiatives like facilitating company-wide collaboration, it is essential to add everyone to a SharePoint site. In…
6 min read
SharePoint folders are one of the best ways to organize documents in SharePoint Online and keep organizational data structured and accessible. They facilitate smooth project collaboration and serve as key repositories for various tasks in the organization. With the appropriate permissions, users can create, edit, or delete folders to align with…
6 min read