SharePoint Online Archives - Office 365 Reports

Browse Categories

Limited-Access User Permission Lockdown Mode in SharePoint Online

SharePoint permissions are complicated in their own way. A common challenge is trying to share a file or folder, only to see the ‘sharing is limited on this item’ message pop up. It leaves us wondering what’s really happening behind the scenes. Most of the time, it comes down to…

3 min read

How to Create an Intranet in SharePoint Online

Employees often spend too much time searching for files, chasing approvals, or trying to figure out where the latest company updates are posted. For example, a new employee joining the marketing team may need to email multiple colleagues just to gather policies, project files, and training materials. This fragmented approach…

10 min read

How to Remove SharePoint Sharing Links using PowerShell

In our earlier blog we explored how to export all sharing links to track and audit file sharing across your SharePoint Online environment. The post helped admins identify various link types, spot risky shares, and gain visibility into shared content across sites. After receiving several requests from our readers, we’re…

10 min read

Find All Sharing Links in SharePoint Online

Businesses relying on Microsoft 365 often share files and folders in SharePoint Online to collaborate with internal and external stakeholders. Users create different types of sharing links depending on how much access they want to give others. Over time, these links can become difficult to track, increasing the risk of…

9 min read

Get All Anonymous Links Shared from SharePoint Online

Anonymous links give users an easy way to share files and folders in SharePoint Online with anyone. However, for admins, these links often create blind spots. They allow unauthenticated access and may remain active long after they’re no longer needed. Without regular reviews, they can quietly increase the risk of…

8 min read

How to Add Everyone to a SharePoint Site in Microsoft 365

A SharePoint site is a centralized platform that enables you to organize documents in different ways, share resources, collaborate on projects, and streamline communication across teams. In certain scenarios, such as when launching new initiatives like facilitating company-wide collaboration, it is essential to add everyone to a SharePoint site. In…

6 min read

Monitor Folder Activities in SharePoint Online Using PowerShell

SharePoint folders are one of the best ways to organize documents in SharePoint Online and keep organizational data structured and accessible. They facilitate smooth project collaboration and serve as key repositories for various tasks in the organization. With the appropriate permissions, users can create, edit, or delete folders to align with…

6 min read

Register an Entra ID Application to Use with PnP PowerShell

As the volume of threats increases rapidly, staying aligned with the recommended practices is essential to enhance security effectively. As part of this, the multi-tenant PnP Management Shell Entra ID app was deleted on September 9, 2024, to improve application security. This change now requires admins to register their own…

5 min read

How to Enable External Sharing in Microsoft OneDrive

OneDrive is a cloud storage service primarily intended for personal use within the Microsoft 365 suite. The choice to permit or restrict OneDrive content from being shared with external users is ultimately up to each organization. However, misconfigurations can expose your data to potential risks. Therefore, it’s essential to clearly…

4 min read

Get List Item Count in SharePoint Online Using PowerShell

In organizations, creation of SharePoint lists is essential for organizing and managing various data, from tracking tasks to managing customer information and inventory. These lists not only streamline collaboration but also ensure that data is easily accessible and well-structured. However, as these lists expand over time, monitoring the number of…

6 min read