Anonymous links give users an easy way to share files and folders in SharePoint Online with anyone. However, for admins, these links often create blind spots. They allow unauthenticated access and may remain active long after they’re no longer needed. Without regular reviews, they can quietly increase the risk of…
7 min read
A SharePoint site is a centralized platform that enables you to organize documents in different ways, share resources, collaborate on projects, and streamline communication across teams. In certain scenarios, such as when launching new initiatives like facilitating company-wide collaboration, it is essential to add everyone to a SharePoint site. In…
6 min read
SharePoint folders are one of the best ways to organize documents in SharePoint Online and keep organizational data structured and accessible. They facilitate smooth project collaboration and serve as key repositories for various tasks in the organization. With the appropriate permissions, users can create, edit, or delete folders to align with…
6 min read
As the volume of threats increases rapidly, staying aligned with the recommended practices is essential to enhance security effectively. As part of this, the multi-tenant PnP Management Shell Entra ID app was deleted on September 9, 2024, to improve application security. This change now requires admins to register their own…
5 min read
OneDrive is a cloud storage service primarily intended for personal use within the Microsoft 365 suite. The choice to permit or restrict OneDrive content from being shared with external users is ultimately up to each organization. However, misconfigurations can expose your data to potential risks. Therefore, it’s essential to clearly…
4 min read
In organizations, creation of SharePoint lists is essential for organizing and managing various data, from tracking tasks to managing customer information and inventory. These lists not only streamline collaboration but also ensure that data is easily accessible and well-structured. However, as these lists expand over time, monitoring the number of…
6 min read
SharePoint’s storage can be quite complex to manage. Once you set storage limits for your SharePoint site, it’s essential to monitor how much space each file and folder is using. Without regular monitoring, you risk running out of storage, which can force your SharePoint site into read-only mode if large…
6 min read
Users are given access to files in the organization for various purposes, such as project collaboration, documents sharing, and accessing necessary resources for their roles. Based on the permissions granted, users can perform actions on files and folders such as deletion, download, modifying, and more. While it is essential to provide file…
6 min read
When users share files and folders in SharePoint, a shareable link is created which has permissions to the item. One of the primary link types is the Anyone Link. These links grant access to anyone with the link, without requiring authentication. You can set an expiry date for anyone links…
5 min read
The document library in SharePoint Online is used to store all the files, folders, and Document Sets related to the site. However, storing more files and folders or larger files could lead to greater storage consumption. So, it is essential to periodically track the library size and count of files &…
5 min read