As the volume of threats increases rapidly, staying aligned with the recommended practices is essential to enhance security effectively. As part of this, the multi-tenant PnP Management Shell Entra ID app was deleted on September 9, 2024, to improve application security. This change now requires admins to register their own…
5 min read
OneDrive is a cloud storage service primarily intended for personal use within the Microsoft 365 suite. The choice to permit or restrict OneDrive content from being shared with external users is ultimately up to each organization. However, misconfigurations can expose your data to potential risks. Therefore, it’s essential to clearly…
4 min read
In organizations, SharePoint lists are essential for organizing and managing various data, from tracking tasks to managing customer information and inventory. These lists not only streamline collaboration but also ensure that data is easily accessible and well-structured. However, as these lists expand over time, monitoring the number of list items becomes…
6 min read
SharePoint’s storage can be quite complex to manage. Once you set storage limits for your SharePoint site, it’s essential to monitor how much space each file and folder is using. Without regular monitoring, you risk running out of storage, which can force your SharePoint site into read-only mode if large…
6 min read
Users are given access to files in the organization for various purposes, such as project collaboration, documents sharing, and accessing necessary resources for their roles. Based on the permissions granted, users can perform actions on files and folders such as deletion, download, modifying, and more. While it is essential to provide file…
6 min read
When users share files and folders in SharePoint, a shareable link is created which has permissions to the item. One of the primary link types is the Anyone Link. These links grant access to anyone with the link, without requiring authentication. You can set an expiry date for anyone links…
5 min read
The document library in SharePoint Online is used to store all the files and folders related to the site. However, storing more files and folders or larger files could lead to greater storage consumption. So, it is essential to periodically track the library size, count of files & folders, etc., to…
5 min read
File version history plays a crucial role in maintaining the integrity and management of documents within a SharePoint site. It allows users to view previous versions of a document or list item, understand what changes were made, by whom, and when. Microsoft is continuously upgrading and refining new and improved version…
6 min read
External collaboration in SharePoint Online is essential for certain projects and tasks that might involve users from external organizations. External sharing in SharePoint Online and the ability to grant them access to our resources simplifies communication and bridges the collaboration gaps. However, inadvertently granting access to sensitive resources or unwanted…
6 min read
In SharePoint Online, subsites are smaller divisions of a main site, each potentially serving different purposes within an organization. Managing these subsites effectively is crucial as they can significantly impact how information and resources are organized and accessed. Well-organized subsites ensure that SharePoint permissions and security settings are correctly applied,…
5 min read