Imagine starting your Monday morning, opening Outlook, and being greeted by hundreds of unread emails, meeting invites buried under newsletter subscriptions, important client messages lost between internal threads, and follow-ups forgotten in the chaos. For professionals who rely on Outlook daily, poor email management isn’t just frustrating, it’s a productivity…
10 min read
Email remains at the heart of business communication, and a good chunk of your email traffic is probably heading out of your tenant. Whether it’s reaching out to clients, collaborating with partners, or sending updates to vendors, external communication is nonstop. But here’s the catch: Are those outbound emails actually…
7 min read
Most of us have seen or heard about email phishing attacks in Microsoft 365, and some have even fallen for one. The danger lies in how simple they are. One click on a malicious link is all it takes for sensitive data to be exposed, lost, or corrupted! What makes…
8 min read
Managing Exchange Online mailboxes is one of the most essential responsibilities for Microsoft 365 administrators. Whether you’re conducting audits, offboarding M365 users, or handling routine mailbox maintenance, having quick access to a complete and accurate list of mailboxes is vital. In this blog, we’ll walk you through the different ways to…
5 min read
Managing distribution groups in Microsoft 365 often involves repetitive tasks, especially when you need to create a group with the same set of users and permissions. Copying distribution group members from one to another in Microsoft 365 might sound simple — until you’re stuck adding names one by one, double-checking…
4 min read
With multiple users having access to Microsoft 365 shared mailboxes, the risk of important emails disappearing is a real challenge. A single missing email can disrupt client interactions or halt progress in collaborative projects. Therefore, this blog will show you how to monitor shared mailbox email deletion to identify who…
6 min read
Email is a critical part of business communication, but an unfiltered email flow can expose users to risks like spam, phishing, malware, etc. Configuring the mail flow rules to filter spam is a good start. To take it a step further, Microsoft 365 allows you to configure message delivery restrictions.…
6 min read
Managing distribution lists (DLs) in Microsoft 365 is a key responsibility for admins, especially when external users are involved. Distribution Groups with external users simplify collaboration by enabling organizations to easily send emails and updates with clients and other external stakeholders. You can create and manage a user role assignment policy in…
4 min read
Shared mailboxes in Microsoft 365 are essential for organizational communications, enabling multiple users to access a single mailbox. Commonly used for functions such as support, reception desks or a Catch-All mailbox, they provide flexibility and efficiency. Shared mailboxes don’t usually require Exchange license unless features like archiving, storage over 50…
5 min read
Managing mailbox delegations in Exchange Online is an essential task, especially when dealing with Full Access and Send As mailbox permissions. Granting Full Access mailbox permission allows users to read, write, and delete emails the same as the mailbox owner. These permissions are useful in various scenarios—whether it’s granting an…
4 min read